Even with all the advancements in technology and the many ways to communicate through the internet, paper remains a very important tool in the business world. As a result, your company probably has at least one copy machine on site. Is your device meeting your needs? If you've had your copy machine for many years, there is a real chance that it is no longer functioning in the manner in which you need. Here are some signs that it's time to update your copier.
Older copier machines were not designed with the same energy efficiency as newer machines. Older machines generally consume more energy than newer models. For example, many newer copiers have an auto shut-off feature that sends the machine into shutdown mode whenever it's not in use. This feature alone can conserve a great deal of energy. You will see these differences reflected in your energy bill.
As a copier machine gets old, its parts start to display more signs of wear. In many instances, this wear surfaces in the form of an increased need for repairs. If you have found yourself spending more money to make repairs on your copier on a seemingly ongoing basis, then this is cause for concern and could signal the need for a replacement.
One of the great things about new technology is the ability for different systems and devices to integrate with other systems and devices. If your copy machine is not offering you this type of accessibility, it's time for an upgrade. Newer systems offer a variety of features including remote printing, which means you can send a document from your smartphone or another web-enabled device directly to the copier if necessary. This added integration can help you perform everyday task around the office with higher efficiency.
Whether you are preparing documents for in-house view or clients, you need the quality to be at a high level, as declined quality affects readability. When your copy machine stops offering quality to you at the same level as it once did, this is an indication that it's time to consider a replacement. Keep in mind that your customers might judge you based on the condition of the documents you provide them with, so keep their opinion favorable.
When the expiration period on your copier machine has passed, don't ignore it. Ensure your copier is equipped to meet your needs by upgrading your unit when necessary.